Association Conferences at ARCADEON
Your association, your conference – our space for inspiration and success
At ARCADEON, we create spaces that push boundaries: The Forest Experience Room provides freedom, while the Hexagon creative space breaks rigid patterns – accompanied by a holistic concept of fragrance, music, and design.
This creates an atmosphere that awakens emotions, releases creativity, and provides decisive added value to your association conference.
Sample program & services for your association conference
Date: a weekend of your choice | Friday to Sunday
Event type: General assembly with board meeting and evening event
Schedule (Example)
Overview of participant numbers
Board meeting: 6–10 people, Advisory board meeting: 12–20 people, General assembly: 60–125 people
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Until 1:00 PM: Arrival of the board & joint lunch
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2:00 PM: Board meeting
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7:00 PM: Joint dinner at KARLs
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11:00 AM: Advisory board meeting
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Finger food buffet & coffee with sweet snacks in the room
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4:00 PM: End of the meeting – free time
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From 3:00 PM: Arrival of members for the general assembly
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6:00 PM: Reception
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7:00 PM: Evening event
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10:00 AM: Start of the general assembly
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Lunch buffet & afternoon coffee break
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5:00 PM: End of the event & departure
Example: Board meeting on Friday
An air-conditioned room appropriate for the number of participants with natural light and state-of-the-art equipment with 36 m² of space. For this, we calculate with a minimum turnover per conference room.
Costs
For the offered room, the expected minimum turnover is EUR 792.00 per day. This consists of conference specials, additionally booked modules (excl. dinner), technology & business package. If your turnover is below the targeted minimum turnover, we will charge the difference as room rental.
For an association conference from Friday to Sunday, the minimum turnover for this day is waived for you.
Seating
U-shape with tables or boardroom style
Technology
- 1 flipchart(s) and 2 moderation pinboards from Neuland®
- 20 flipchart & 12 trainer markers from Neuland®
- Flipchart pad and pinboard paper
- as well as 1 box with moderation cards and pins
- Projector or 86-inch monitor
– additional technology on request –
Catering
Conference Special COMFORT 2025 | Half Board | Board Meeting
- Provision of a conference room incl. standard technology
- Unlimited soft drinks in the conference room
- Afternoon coffee break with coffee and tea, homemade sweet pastries, and candy bar (provided for you in the conference room)
Example: Advisory board meeting on Saturday
An air-conditioned room appropriate for the number of participants with natural light and state-of-the-art equipment with 60 m², 72 m², or 96 m² of space (depending on the number of people).
Costs
Please calculate with the following minimum turnover for these room sizes:
60 m² area
EUR 1,000.00 per day
72 m² area
EUR 1,200.00 per day
96 m² area
EUR 1,500.00 per day
Seating
U-shape with tables or boardroom style
Technology
- 1 flipchart(s) and 2 moderation pinboards from Neuland®
- 20 flipchart & 12 trainer markers from Neuland®
- Flipchart pad and pinboard paper
- as well as 1 box with moderation cards and pins
- Projector or 86-inch monitor
– additional technology on request –
Catering
Conference Special COMFORT 2025 | Half Board | Advisory Board Meeting
- Provision of a conference room incl. standard technology
- Unlimited soft drinks in the conference room
- Snack with soup and finger food in Emils
- Mineral water + soft drinks with the snack
- Afternoon coffee break with coffee and tea, homemade sweet pastries, and candy bar (provided for you in the conference room)
Example: General assembly on Sunday
An air-conditioned room appropriate for the number of participants with natural light and state-of-the-art equipment with 216 m² of space.
Costs
Please calculate with the following minimum turnover of EUR 4,800.00 for the day for this room size.
Seating
- Classroom style with center aisle
- Stage with presiding table
- Stage with lectern
Technology
- 1 flipchart(s) and 2 moderation pinboards from Neuland®
- 20 flipchart & 12 trainer markers from Neuland®
- Flipchart pad and pinboard paper
- as well as 1 box with moderation cards and pins
- Ceiling projector and screen
- Sound system with microphones
– additional technology on request –
We are happy to prepare a welcome desk for you in front of the conference room.
Catering
Conference Special COMFORT 2025 | Half Board | General Assembly
- Provision of a conference room incl. standard technology
- Unlimited large bottles of apple juice and mineral water in the conference room
- 2-course choice menu or lunch buffet (at the chef’s discretion)
- Mineral water + soft drinks with lunch
- Afternoon coffee break with coffee and tea, homemade sweet pastries, and a large candy bar (provided for you in front of the large conference room)
Your conference special can be expanded with the following modules:
Our offer for your evening event
We are happy to reserve one of our restaurants exclusively for you and welcome you with a buffet of your choice. Cold-warm buffet with salads | appetizers | soup | 3 different main courses (meat | fish | veggie or vegan) | desserts
We can offer drinks for dinner either in the form of a beverage package or charge according to consumption. We will follow your wishes in this regard.
To round off the evening, our Bar & Lounge – Emils is available to you until 1:00 AM.
We would be happy to discuss further options with you.
Our Business Package for you:
- Internet access in all conference rooms, including Wi-Fi
- 200 parking spaces in total
Free additional services for your event:
- professional conference support,
- ARCADEON pads and pens in the conference room,
- apples in the conference room
Rooms
As part of your club | association conference, we can offer you the following special conditions for required overnight stays from Friday – Sunday:
At ARCADEON (4* category)
At Quartier82 (3* category | guest house)
…in completely renovated rooms in a new style!
The ARCADEON: A house where we all want to ensure that you feel invited to experience your own magical moments. For any questions or to coordinate further details, we are happy to assist you!
ARCADEON at a glance
- Location designated as an "Excellent Place of Learning"
- Creative, event, and outdoor conference rooms
- Breakfast, lunch, dinner, and culinary events
- Individual advice tailored to your association conference
The ARCADEON: A house where we all want to ensure that you feel invited to experience your own magical moments. For any questions or to coordinate further details, we are happy to assist you!
A house where we all want to ensure that you feel invited to experience your own magical moments.
Inquire online about association conference at ARCADEON
You can also book directly and bindingly:
Association Conference & Seminar Rooms
Ambience and equipment for the highest demands.
At ARCADEON, you will find light-filled, modern conference rooms, professional conference support, and state-of-the-art conference technology.
Overnight stays as part of your association conference
At ARCADEON, you will feel comfortable not only during your event but also afterwards.
In our bright, newly renovated rooms with large windows and oak parquet, you can relax wonderfully and enjoy the stylish and comfortable ambience.
All 78 rooms are equipped with allergy-friendly materials. ARCADEON offers five different room categories.
Single Rooms at the ARCADEON Hotel
Single room at the Quartier82 country hotel
Double/queen-size rooms at the ARCADEON Hotel, Hagen
Double room at the Quartier82 Hotel
Transforming Rooms at ARCADEON Hotel
Suite at the ARCADEON Hotel
Your contact persons
Plan your stay at ARCADEON with us. We are at your side with advice and support in planning your festivalized conference.
From the choice and equipment of your conference room to the selection of culinary accompaniment and the booking of suitable rooms, we are here for you. Feel free to get in touch!
